Getting to my trip: FLIGHT & TRANSPORT

Are flights included?


Flights are usually not included. For some Cali-Hawaii departures, we include the one-way flight from San Diego to Kona, Hawaii. (This is a new add on we are testing on some trips.)

Why are flights not included?

This allows you to arrange your own travel plans & get the best flight rates on the web. We recommend Google Flights as a starting point to find the best deals. A little tip: we noticed sometimes booking one ways or multiple leg trips turns out to be cheaper than a roundtrip.




When should I book my flight?


Shortly after you book your trip, you will receive a trip confirmation email. Then, it’s a good time to book your flight.




Should I spend a pre-night at the departure city?


While not mandatory, it’s recommended, as most trips start between 8 & 9 AM.




Where should I spend my pre-departure night?


The choice is yours. If your trip starts at a hostel, we recommend booking the same hostel (it’s in your info package). This will save you a lot of hassle early in the morning.




Is there a minimum of participants for a trip to run?


For your comfort, we have a minimum people policy. It varies for each trip. Typically the minimum is 8 people. Sometimes we run with less. If that's the case we'll let you know. All departures listed on the YPA website will most likely reach the minimum. In case of the minimum for a given trip is not reached & we decide to run the trip, we have a Customer Fairness Policy: Some people love to travel in very small groups, others prefer to be part of a bigger group. (Both are super fun)Until your trip reaches 4 People, you have the ability to Opt Out & get your initial deposit back (minus $5 credit card processing fee) or change you trip departure date for free to join for a bigger group.





TRAVEL INSURANCE

Do I need travel insurance?


Most travelers will already have some travel insurance or most likely sign up for one when booking their plane ticket. In case you need travel insurance, here a list of providers you can (but don’t have to) use. https://www.worldnomads.com/travel-insurance/ Europe Only: https://www.axa-schengen.com/en/travel-insurance-europe-carefree-travel




Do I need a trip Cancellation insurance?


We strongly recommend Trip Cancellation or interruption insurance. It covers your cost if you need to cancel or interrupt your trip for reasons such as medical, trip delay, lost baggage, and other unforeseen emergencies.

You may use your own. In case you need travel insurance, here a list of providers you can (but don’t have to) use:

https://www.worldnomads.com/travel-insurance/

Europe Only:

https://www.axa-schengen.com/en/travel-insurance-europe-carefree-travel





PACKING

Do I need camping gear on camping trips?


On a camping trip the basics items you need is a sleeping bag. Headlamp or Small Pocket lamp is a plus. If you think your back is ultra-sensitive, feel free to bring an extra sleeping mat or iso mat.

We provide Sleeping pads, tents & all the necessary gear so you can cook and enjoy time at the campground as a group.




Do I need camping experience?


Absolutely not! You only need to be open to the adventure and not mind sleeping in basic conditions. Camping makes the adventure fun to begin with and gets you in the heart of national park & remote places you would otherwise not find! We had people on trips who have never camped before, who don’t necessary love camping but still fully ejoyed the experience withing a group of like mined & fellow travelers.




What gear should I bring?


On a camping trip bring your sleeping bag. Clothes adapted to the weather. Proper shoes to walk and do small hikes. Personal items.




What type of clothes should I pack?


Well that depends. Where are you going? What are you like? Do you get easliely cold? What’ve you got? The best thing to do is to check out the packing list of your trip, you will receive with in your e-mail. Some days will be extra hot. Some days & nights in the mountains can be very cold. We know it’s difficult to pack everything in one luggage, especially if you travel only with carry on.




How much luggage can I bring?


Bring whatever you need & see fit for. However it’s probably even easier for you to pack simple. Sometimes less is more.





ACCOMMODATIONS

For Camping trips, do I need camping Experience?


Absolutely not! You only need to be open to the adventure and not mind sleeping in basic conditions. Camping makes the adventure fun to begin with and gets you in the heart of national park & remote places you would otherwise not find! We’ve had people on trips who have never camped before, who don’t necessary love camping, but still fully enjoyed the experience with a group of like-minded fellow travelers.




What can I expect from camping?


Campsites are selected for their scenic beauty, convenient location and/or faculties available. We aim to offer you a selection of different type of campsites. If you’ve never camped before - no problem! We provide a complete set of camping and cooking equipment. This includes roomy easy-to-pitch tents, which are shared by only two people and are equipped with thin foam rubber mattresses and vinyl floors. Your leader will show you how to pitch a tent on the first day. On many trips, we also spend a few nights in reasonably priced hotels/motels/hostels (as per the itinerary). For the group, we provide two burner stoves, efficient camp kitchen equipment, dishes, coolers, food storage boxes, a water container, lamps and a sun and rain roof. Please take a good care of all the equipment. You'll be assigned a specific tent, so please look after it well. The equipment has to be returned clean, complete and in the same condition as you received it. Please keep in mind that sleeping bags are not provided and you'll need to bring your own. Our high-quality camping equipment (including tents) can be affected by bad weather conditions. This can result in some wet and cold conditions inside tent. Your spirit of adventure and flexibility will help make your adventure trip an exciting and unforgettable experience. On nights where group is camping and weather conditions are extreme (such snow or heavy rain) there may be an opportunity for the group (if everyone agrees) to stay at an alternative location such as a nearby hostel or hotel. When this is the case the upgrade is at your own expense. You'll find the necessary facilities - toilets and in most cases showers, washing machines and driers - at many of our campsites. The showers at some campsites only have cold water available and some may require a payment (usually no more than US $1-$3 for a quick shower). This payable locally and is generally a contribution to paying for a limited water supply. Please be aware that some campsites won't have any facilities, however, it will rarely be for more than one night at a time. In all the campsites, there are strict quiet hours, when absolutely no loud noise is allowed. This means that after a certain time in the evening (usually 10pm), all music, singing and group gatherings have stop. We request that all our travelers respect these campsite rules.

We have made camping easy and fun, so don’t worry if you have never camped before! We provide all the necessary camping equipment including tents, foam sleeping mats in USA and Canada (10mm thick), cold food storage containers, camp lights, stoves and other camping accessories. The only thing you need to bring is a sleeping bag and pillow, plus a sleeping mat for South America tours. If you’re on a long trip or prefer some extra comfort, we’d recommend bringing a self-inflating mattress, such as a Therm-a-Rest. Our high-quality tents are very easy to set up and take down on your own and your leader will show you how. We camp with two people in each spacious tent, leaving more than enough room for your luggage. Many campgrounds are situated in stunning settings. When we camp near major city destinations, most campgrounds will typically have full facilities such as showers (some campgrounds charge $1-$3 for hot showers), shops, laundromats and sometimes pools. Virtually all national park campgrounds have pay showers, flush toilets and basic facilities. Occasionally, our groups will stay in more remote areas where the surroundings will quickly make you forget any lack of facilities. Most camping based trips will spend some nights in budget hotels or hostels during the tour, usually in the cities. This is based on a multi share or twin share basis. On some occasions, we will stay in cabins, ranches or a traditional Navajo hogan, as per the itinerary.




Hotel/Motel/Shared Rooms


Rooms are typically shared by 2 people. In some occasions up to 3. Each traveler has their own bed. Female and Male are separated unless otherwise requested by a couple of friends.




Hostels


Rooms are shared. When possible we book a full room for YPA participants only. The number of beds varies depending on the Hostel we stay at. Some hostel offer 4 bed dorms while other offer up to 8 beds.





FOOD

Is food included?


On most YPA trips, many meals are included. Typically, meals that are difficult to organize by yourself, like a picnic in a national park or cooking on a camping tour will be included. Each trip page will list the meals included.




I have special food needs. Can I still join?


Vegetarians, Vegans, Gluten-free eaters or those allergic to certain types of food can of course still join. In our application process, you will be asked about dietary needs. Please, also inform your tour leader about any special needs.





PARTICIPATION

Do I need to participate?


An essential part of your camping tour is helping with the daily camp duties. With guidance from your tour leader and our full range of camping equipment, the team spirit makes the chores easy and enjoyable. From setting up in the evening, to breaking down camp in the morning and from unloading the vehicle to shopping for food and preparing group meals, you’ll be part of the team. Team spirit makes participating enjoyable and fun and it’s a great team bonding experience!




How fit should I be?


Anyone in reasonably good health can join our trips. Many activities on tour are optional, so you can choose them according to your fitness level. Most National Parks offer a variety of hiking trails that suit all levels of adventure and fitness. Many other activities do not require previous experience and are not fitness related.




Do I need to speak good English to join?


Absolutely not. YPA Staff and travelers are a mix of nationalities from all across the globe. The main language your tour leader will speak is English, so everyone knows what’s going on. Often times, your tour leader speaks a second language. From experience, at the end of the day, we end up in a super cool cultural melting pot. You are always welcome to ask your questions if you have problems understanding everything. Also, between the different nationalities and languages present on the trip, we always manage to communicate.





TOUR LEADER & ITINERARY

What will my tour leader be like?


We are setting the highest professional standards set by our tour leaders for developing their natural talents via substantial training in all areas, with special attention paid to group dynamics and leadership. In addition, our tour leaders receive various forms of instruction from our training and operations teams including first-aid, driving techniques, vehicle maintenance, menu planning and emergency procedures. Please note that local laws regulates the total number of hours your tour leader is available to work. Our trips are designed to make the most of your time in North America, but please understand that there will be certain times each day that your leader will need to be off duty from work and therefore their interaction will be limited. Due to these restrictions, particularly after the longer driving days, your leader may not be able to join you for some of the daily activities or may need to tend to other work duties. Please respect that they also need their own time to rest and recuperate in order to operate your trip safely and with heaps of energy. Your leader will provide you with the best information required to enjoy each trip day safely and to its fullest. They will provide maps, suggested activities and restaurants, and may decide to join you and the group on their own time off.




Tour Leader on Combination trips


We try to keep the same tour leader through your trip. On combination trips, like the Cali –Hawaii, that require you to take a flight, scheduling may require a tour leader change. If this is essential to you, please contact us and we can make sure to book you on a trip that keeps the same tour leader throughout the trip.




Itinerary changes


We endeavor to run all tours as they are published in this brochure. However, it’s sometimes necessary to alter itineraries to adapt to local conditions and park entrance regulations. We will notify you in case of any major alterations to your tour. In most cases, your tour leader will provide a more detailed trip outline at the beginning of your particular tour.





CALI-HAWAII FAQ

Are flights included?


Flights are usually not included. On some the Cali-Hawaii departures, we may include the one way flight in the future from San Diego to Kona, Hawaii. This is a new add on we are testing on some trips.




What’s a transfer day?


Transfer day is the last day in San Diego before you fly to Hawaii. You have this full day to fly to Kona, Hawaii. You can fly out at the time you wish. However, we recommend arriving in the afternoon in Kona, that leaves you time to get to your pre-departure accommodation, settle down and enjoy the first moments in Hawaii.




Can I leave San Diego in the evening before the transfer day?


We do not recommend that, as you may miss out on the last San Diego day. As a reminder, it is your responsibly to get to the airport. Your tour leader won’t be able to leave the group to drive you to airport shuttle or bus locations. You would have to take a taxi, Lyft or Uber form San Diego or most likely from our San Diego campground.




Is the pre-night in Hawaii included?


On the Cali-Hawaii trip, the Pre-Night is included in the form of shared accommodations. This means hotel, hostel or Airbnb where each room can be shared with multiple people.




Is my Airport Transfer in San Diego & Kona Included?


Airport transfers are not included. On the mainland, USA Tour vans are not authorized to drive into the airport property. Your tour leader will help you arrange airport transfers. By the time you get to San Diego, you will make new friends and sharing an Uber, Lyft or Airport shuttle will be affordable and easy. There is a good chance some of you are on the same flights. Your tour leader will collect flight info at the beginning of the trip and together, we can organize the airport transfer and make transfer day a breeze.




Why are flights not included?


This allows you to arrange your own travel plans & get the best flight rates on the web. We recommend Google Flights as a starting point to find the best deals. A little tip: we noticed sometimes booking one ways or multiple leg trips turns out to be cheaper than a round trip.




When should I book my flight?


Shortly after you book your trip, you will receive a trip confirmation email. Then, it’s a good time to book your flight.





FAQ